Common use cases for text expanders include customer support macros, recruiting messages, sales outreach, and any workflow that uses email templates. In addition to saving time when writing emails, typing notes, or entering data, a text expander also allows you to reduce errors (no more typos!) and share snippets with colleagues. By using a text expander for automation, you can save hundreds of hours of work each year. Over time, typing each of these items adds up. If you are typing on an iPad, iPhone, or other mobile device, it may take even longer. It might take a few minutes to type out complex items, like a customer support macro, other boilerplate email templates, or formatted text. It might take a few seconds to type out simple items, like your company address, the current date, or phone numbers. Each week, we type thousands of words and phrases. Or they might be complex, like a customer support macro or sales outreach. These items might be simple, like your name, email address, common phrases, company address, or email signatures.

In fact, you probably spend a lot of time typing the same things over and over, or copying and pasting the same text to and from different windows. If you are one of us mere mortals, odds are that you spend a fair amount of time behind a screen, which means you probably type a lot. And as the way we work becomes increasingly digital, text expanders are poised to become your secret weapon for productivity. ‍ In short: a text expander creates shortcuts that help you get through your most boring tasks in a fraction of the time. And though this set of snippets might save you a few minutes each day, those few minutes quickly add up to hours over the course of a year.

From there, you could edit this email template to tailor the messaging to your prospect’s needs. Instead of typing a completely new message each time you need to send out an email, you could use a short abbreviation like to instantly insert the prospect’s first name, and to pull in a proven email message template. ‍ For example, let’s say you work in sales and want to send out a number of form letters, like outreach emails. By typing in a custom abbreviation, a text expander quickly inserts snippets of text, such as words, emojis, phrases, paragraphs, blocks of code, or templates. A text expander is an application that replaces repetitive typing tasks with a few keystrokes.

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